Home Meetings

General Meetings are held in the Choir Room at 7:00 PM on the first and third Sundays of each month.

Executive Board Meetings:

May 16, 2005 September 11, 2005 September 25, 2005

General Meetings:

September 18, 2005 November 6, 2005

Executive Board Meeting

May 16, 2005

Meeting commenced at 2:13 PM.

Officer’s Reports

I.                    Kim

a.      Spoke w/Dr. Tate, who will be leaving the country

b.      Must have all dates, proposals, and information to him by the end of this week

c.       Can do any events we want – as long as its only members

d.     Go outside members, are on campus, use faculty members – MUST go through Dr. Tate

II.                 Dave

a.      Directory

                                                              i.            Passed out form for student directory sheet – will take suggestions

                                                           ii.            This week – gathering list of possible sponsors outside of TCNJ who can purchase directory

                                                         iii.            Next board meeting – will put together envelopes and letters to send out to sponsors and who will buy copies BEFORE BEGINNING OF JUNE

                                                         iv.            Beginning of school year – get information from faculty and students

                                                            v.            Changed layout a little bit – moving some information about ensembles to back – information about students at the front of directory

                                                         vi.            Dave will talk about getting a publishing company to donate the production

b.      Saxophone Clinic

                                                              i.            All saxophones divided up different topics

                                                           ii.            Kathy Mitchell will assist – COMPLETED

                                                         iii.            By August – get a list of high schools and send out information about the master class in the afternoon

                                                         iv.            Have to reserve the band room and chorus room

III.               Ciji

a.      Budget

                                                              i.            $449.63 – after the movie night deposit

                                                           ii.            Will type up budget and give to Kim to hold on to

                                                         iii.            Convention in November: MENC will cover two hotel rooms – approximately $200

                                                         iv.            Camping – approximately $50 to $60 per person

MENC will cover approximately $100, including food

                                                            v.            Fundraisers – Movie Night

1.      Night at Applebee’s – one per month

2.      Car Wash this summer

                                                         vi.            Will introduce an activity fee - $6 from the registration will go directly to TCNJ MENC

                                                       vii.            Every exec member will send an e-mail with a proposed budget by 5/19/05 to Ciji and Kim

IV.              Tom         

a.      Restaurant Nights

                                                              i.            We will try to get two restaurants – do one every other month

                                                           ii.            We proposed to start it by the middle of September – Tom will set exact dates

b.      Car Washes

                                                              i.            Tom will contact Walmart to see if they will sponsor our car washes

                                                           ii.            We are definitely planning one, if not two, over the summer

                                                         iii.            Shannon will help Tom get in touch with members by July 1^st 

V.                Shannon

a.      Faculty Gala

                                                              i.            The biggest cost will be printing up programs

                                                           ii.            Proposed an idea of having members bring food & get a price reduction – possibly will have a baking night to help people make food

                                                         iii.            Mostly publicize to music majors

                                                         iv.            Shannon and other members will send invitations to the President, Trustees, etc. of the college

b.      Fine Arts Supervisor

                                                              i.            Chairperson of CMENC – wants to talk to chapter about what MENC can do for CMENC

                                                           ii.            He will possible be a speaker at the first meeting

VI.              Kyle

a.      The website was updated by adding frames to make navigation easier

b.      The discussion board was also set up in order to make communication between general and executive members easier

VII.           Amy

a.      Spring Seminar

                                                              i.            One of the proposed events for the spring is a seminar possibly entitled “What You’ll Need to Know to Teach Music, but Will Never Learn in College”

                                                           ii.            Amy and Kim will speak to Dr. Tate about getting the project approved and picking a date

Old Business

b.      Constitution, Bylaws, Mission Statement

                                    South: Greg, Ciji, Tom, & Kyle: revising the bylaws

            North: Dave, Amy, Kim, & Shannon: will revise constitution

                        Due at July exec. Meeting

                        Progress Check: June 1^st

            July 30^th: everything revised will be sent to Kim to be

checked by Kim & Dave and then submitted to Kyle

& Amy to post on the website

a.      Voted to approve mission statement. 

a.      Movement made by Kim, seconded by Dave, and all were in favor

c.       Board Member Duties

                                                              i.            Voted to approve board member duties

                                                           ii.            Movement made by Kim, seconded by Dave, and all were in favor

d.     Calendar for Fall 2005

Meeting times: Sunday at 7 pm, 1^st & 3^rd Sunday of each month

a.      Ciji moved to vote, seconded by Dave – one abstention, five in favor

b.      Voted on food at every meeting: All in favor

c.       Kim moved to vote on the calendar, Shannon seconded, all in favor

New Business

a.      Next Executive Meeting: June 15^th at 7 pm in Morrisville, PA at Ciji and Kim’s apartment

b.     Camping/Leadership Program

July 23^rd to 24^th (Saturday to Sunday)

$52 to Ciji ASAP

Put in the mail a copy of some form of insurance to Kim

Closing

Dave motion to adjourn

Kim seconded